Privacy Policy
How we handle the information you send through this website, and the business contact details we use to email companies.
Who we are
AI Automation Management Pte. Ltd. (UEN 202682555Z) ("HiredVietnam", "we") runs this website. We are a company registered in Singapore.
We work with our group company in Vietnam, where our delivery team is based.
We decide how the personal data described here is used. You can reach us, and our Data Protection Officer, at hello@hiredvietnam.com.
What this notice covers
This notice covers people who visit this website or send us an enquiry through it, and the business contacts we email (see Business contacts we email).
It does not cover the personal data we handle for clients under a signed agreement. That agreement sets out how such data is handled.
It does not cover job applications. If you apply for a role with us, we will tell you how we handle your application at that point.
Business contacts we email
We find business contact details, such as a name and work email address, in job advertisements that companies publish and on company websites, and use them to email businesses that are hiring about our services.
Our legal basis is our legitimate interest in reaching those businesses, and we use only contact details published for business use.
To stop, reply "unsubscribe" to any of our emails or write to hello@hiredvietnam.com. HiredVietnam will not email you again, and we keep a record of your address only so that we can honour this.
We review these details at least every 24 months and delete those we no longer need. We do not sell them, and we share them only with Namecheap, our email provider, which hosts the mailbox we send from.
What we collect
The enquiry form collects your name, work email, company, country/region, service interest, role, estimated team size, desired timing, phone number, message and the page you sent the enquiry from. Some of these fields are optional.
Vercel Analytics counts page views and some actions on the site: opening a menu, clicking a menu link or an enquiry button, choosing a region, using the on-page tools (reviewing, printing, downloading or clearing them), starting the form, and whether an enquiry was sent or failed, with the service and region chosen. It does not record what you type into the form or the tools, and it does not use cookies.
Our hosting provider, Vercel, keeps standard technical logs of requests to the website, such as the page requested, the time and the IP address.
If you choose a region on the site, your browser stores that choice on your device so the site remembers it. We count region choices in our analytics, and the enquiry form starts with your chosen region, which you can change.
You do not have to send us an enquiry. If you do, we need your name, work email, company, country/region, service interest and message to reply. The other fields are optional.
Please do not send CVs, identity documents or sensitive personal data through the form.
Why we use it, and our legal basis
To reply to your enquiry and discuss what you need. Legal basis: our legitimate interest in answering a business enquiry you sent us, or taking steps at your request before entering into a contract.
To keep the form free of spam and abuse, and to keep the website secure. Legal basis: our legitimate interest in protecting the website and our inbox.
To understand which pages and features are used, so we can improve the website. Legal basis: our legitimate interest in running a useful website. We see these statistics only as totals, not linked to your name or enquiry.
To meet legal obligations, for example keeping records we are required to keep.
We do not use website or enquiry data for advertising, we do not sell or rent it, and we do not make automated decisions about you that have legal or similarly significant effects.
If you send us an enquiry, we will only send you marketing emails if you ask us to. You can stop them at any time.
Who receives it
These organisations receive data from this website. Some of them process it outside your country.
Vercel (hosting and analytics)
- Country/region
- United States
- Data
- Your enquiry while it is sent; technical request logs; page and action statistics
- Purpose
- Hosts this website, runs the form and counts page views
- Retention
- Request logs are kept for a short period set by Vercel
- Safeguard
- EU-U.S. Data Privacy Framework (with its UK Extension) and Standard Contractual Clauses in its data processing addendum
Namecheap (our email provider)
- Country/region
- United States or other countries where it operates
- Data
- Everything you enter in the enquiry form
- Purpose
- Sends your enquiry from our website to our inbox and stores it there
- Retention
- Deleted with the enquiry (see How long we keep it)
- Safeguard
- Contractual data protection terms
Our group company in Vietnam
- Country/region
- Vietnam
- Data
- Everything you enter in the enquiry form
- Purpose
- Helps us respond to your enquiry
- Retention
- Deleted with the enquiry (see How long we keep it)
- Safeguard
- Contractual data protection terms
We may also share data where the law requires it, or with professional advisers under a duty of confidence.
If you message us on WhatsApp, WhatsApp handles those messages under its own terms and privacy policy. We treat what you send us there like an enquiry.
Sending data to other countries
We are in Singapore and our delivery team is in Vietnam. Our service providers are mainly in the United States. Your enquiry may therefore be handled outside the country you are in.
Where we send personal data abroad, we use the protections listed in the table above.
You can ask us for more information about these protections at hello@hiredvietnam.com.
How long we keep it
We keep enquiries for up to 24 months after our last contact with you. Then we delete them.
We delete the enquiry and our replies from our mailbox and any other records we keep. Copies in our providers’ logs and backups are removed on their own schedules, shown in the table above.
If you become a client, we keep the enquiry with our client records for as long as the agreement lasts, and afterwards for as long as the law requires us to keep records.
Our service providers keep their own logs for the periods shown in the table above.
How we protect it
Access to our enquiry inbox is limited to the staff who handle enquiries, and to the systems that deliver enquiries to it and alert us to them.
Data is sent over encrypted connections.
We do not keep enquiries in a website database. They exist only as the email copies and our email provider’s delivery logs.
Cookies and storage on your device
We do not use advertising or tracking cookies, and our analytics do not use cookies.
Your browser stores your chosen region on your device so the site can remember it. You can clear it at any time in your browser settings.
Your rights
Depending on where you are, you can ask us for a copy of your personal data, and ask us to correct it, delete it, or stop or limit how we use it.
To ask, email hello@hiredvietnam.com. We may need to confirm your identity first. We will reply as soon as we can, and within the time the law that applies to you sets (for example, one month in the UK and 10 days in South Korea).
If you are unhappy with how we handled your data, please tell us first. You can also complain to the data protection authority where you live.
UK and EU
You can also object to processing based on legitimate interests, ask us to restrict processing, and ask for your data in a portable format.
You can complain to the Information Commissioner’s Office (ICO) in the UK, or to your local data protection authority in the EU.
Singapore
Our Data Protection Officer can be reached at hello@hiredvietnam.com.
Where we rely on your consent, you can withdraw it at any time by emailing us.
You can complain to the Personal Data Protection Commission (PDPC).
Australia
Your enquiry may be disclosed to the recipients listed above, in Singapore, Vietnam and the United States.
You can complain to the Office of the Australian Information Commissioner (OAIC).
Canada
Your enquiry may be processed outside Canada by the recipients listed above, and may be accessible to authorities there under local law.
You can complain to the Office of the Privacy Commissioner of Canada (OPC).
United States
We do not sell or share your personal data for cross-context behavioural advertising.
If a US state privacy law gives you rights over your data, email us and we will respond under that law.
We do not track you across other websites, so we do not respond differently to Do Not Track signals.
South Korea
Privacy officer: our Data Protection Officer, at hello@hiredvietnam.com.
Your data is transferred to the recipients listed above, in the countries, for the purposes and periods shown, when you send the form, over an encrypted connection. Each recipient can be contacted through its own website.
You can refuse this transfer by emailing us instead of using the form. If you refuse, we cannot handle an online enquiry.
When the retention period ends, we delete enquiries so they cannot be recovered. You can refuse device storage by clearing your browser storage.
You can complain to the Personal Information Protection Commission (PIPC).
Children
This website is for businesses. It is not meant for children, and we do not knowingly collect their data.
Changes to this notice
We may update this notice. The date below shows when it last changed. If a change matters to you, we will make it clear on this page.
Contact
Email: hello@hiredvietnam.com (also our Data Protection Officer)
Last updated: 2026-11-12